The AR Specialist is responsible for processing administrative and accounts receivable functions; helping with new applicant initial contact; compiling and tracking various division reports; support to sales/operations/department managers.
Essential Functions
- Handling office tasks, such as filing, generating reports in Excel, scheduling and setting up for meetings, reordering supplies, and answering phones.
- Screening phone calls and routing callers to the appropriate part
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Maintain polite and professional communication via phone, email and mail
- Anticipate the needs of others in order to ensure their seamless and positive experience within the Company
- Processing accounting receivables and incoming payments in compliance with financial policies and procedures.
- Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording account receivable data.
- Prepare bills receivable, invoices and bank deposits
- External/Internal Customer Service/Collections on Medium Sized Accounts Receivable Portfolio, such as posting customer payments, verifying transactions, maintaining records and adjusting accounts
- Resolves collections by examining customer payment plans, payment history, credit lines and coordinating contact with appropriate individuals.
- Summarize receivables by maintaining invoice accounts, coordinating monthly account receivable accounts, verifying totals and preparing reports
- Protection of all confidential information.
- Participate in Continuing Educational Seminars/Classes as offered by NACM and Mountain States Commercial Credit, to keep up on the changing Credit/Collections environment and Laws.
- Ability to maintain a safe working environment.
- Back Up Team Members as needed during Vacation/Sick/Extended Leave.
- A minimum of 3 years of experience Administrative and/or Accounts Receivable experience.
- High school diploma or equivalent; BS degree in Finance, Accounting or Business Administration is preferred
- Solid understanding of basic accounting principles, fair credit practices and collection regulations
- Proven ability to calculate, post and manage accounting figures and financial records
- Proficient in Microsoft Office, specifically Word, Excel and Outlook
- Strong attention to detail with the ability to multi-task and prioritize work
- Knowledge of construction/building industry
- Ability to drive a standard vehicle
- Strong Internal/External Customer Relations
The hourly wage for this position is between $24.00 to $30.00 pending years of experience and education.
Rio Grande Co. Benefits Program includes a profit-sharing plan, 401(k) plan, 3 medical plans, FREE virtual healthcare, 2 dental plans, vision insurance, health savings accounts, flexible spending accounts, short term disability, long term disability, life insurance, voluntary life insurance, accident insurance, an employee assistance program and other value-added benefits plans.
This job posting will remain open until we have identified an adequate applicant pool. Applicants are strongly encouraged to apply early.
