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Job Description
About the Role
Seeking an action-oriented, process-driven administrative professional to join our friendly, efficient office team. The ideal candidate will have prior experience working in home building and be a power user of Buildertrend and Google Sheets.
This is a full-time (Monday-Friday) in-office position. The office is centrally located in Denver’s Jefferson Park area (23rd and Federal Boulevard) and has ample free parking.
About the Company
We’re a custom home builder specializing in residential construction. Our focus is on building high-quality, one-of-a-kind homes with care and attention to detail.
We are committed to cultivating an awesome environment where innovation thrives, attracting top-tier teammates who share our vision and values. We aim to elevate our work beyond the conventional builder process, ensuring each project reflects our unwavering commitment to excellence and leaves a lasting impact on both the built environment and the communities we serve.
Key Responsibilities:
- Support real estate acquisition by researching properties and helping with due diligence
- Verify zoning, review title work, and assist with early project setup tasks
- Manage Buildertrend at an administrative level and keep schedules, documents, to-do’s, and communications up to date across all active projects
- Organize and maintain documents, records and file structures
- Schedule early-stage vendors as projects move through pre-construction
- Track the permit process from start to finish, keeping the team updated
- Coordinate utility service changes, including requesting demolition disconnects and new service applications
- Help the Production Manager prepare and send bid packages to subcontractors and follow up to ensure timely responses during the bidding process
- Develop and coordinate a vendor management program including maintaining our subcontractor/vendor list, proactively reaching out to new partners, and fostering strong working relationships with current trade partners
- Assist the Project Manager with job site scheduling and communicating with trade partners during construction
- Assist with procurement of finish materials by coordinating orders and tracking deliveries
- Document and improve internal processes to keep the business running smoothly
This description covers the core responsibilities of the role, it’s not a detailed list.
Qualifications & Skills:
- Minimum 3 years experience working in the home building industry
- Strong working knowledge of Buildertrend required
- Proficiency in Google Workspace (Sheets, Docs, etc.) required
- Business acumen
- Proven organizational skills and ability to prioritize work effectively
- Prefer structure and consistency in daily workflows
- Driven to complete to-do lists
- Excellent written and verbal communication skills
- Keen attention to detail
- Able to work independently, handle multiple priorities, and solve problems proactively
Physical Demands and Work Environment:
Work to be completed in the office; this is not a hybrid or remote position.
In-office computer/desk work, and phone use are required, with occasional walking, standing, bending, and lifting up to 20 pounds. Occasional job-site visits will happen, but are not part of the daily work schedule.
Compensation & Benefits
Salary range is $60,000 - $75,000 depending on experience
Healthcare Reimbursement / Allowance
Paid Time Off (PTO)
Six Paid Holidays Annually
Sick Leave
Casual Dress Code
Professional Development
To apply:
Email your resume to kim@teamthrive.co
Subject: Office Administrator Application (HBA)
Subject: Office Administrator Application (HBA)
Applications open through 9/1/25
Interviews held virtually (first round) and in-person (second round) 9/8/25-9/18/25
Ideal start date for this role is 10/6/25
